Civil Registry Services

treasury

Service Pledge:
We pledge to perform our duties and function well, obtaining complete and prompt registration as serving and accommodating the needs of the community.


CIVIL REGISTRY SERVICES

REGISTRATION OF BIRTH AND MARRIAGE CERTIFICATES SERVICE

civil-registry-services-map
SERVICE DESCRIPTION:

The birth of the child, being a vital event of a person, shall be registered within thirty (30) days from the time of birth in the Office of the Municipal Civil Registrar of the City/Municipality where the birth occurred. For ordinary marriage, the time for submission of the Certificate of Marriage is fifteen (15) days following the solemnization of marriage while for marriage exempt from license requirements, the prescribed period is thirty (30) days, at the place where the marriage was solemnized.

REQUIREMENTS:
  1. Certificate of Live Birth (COLB) / Marriage Contract
AVAILING THE SERVICE:
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Present the documents for registration:
A. Birth Cert.—type/received
B. Marriage Cert.—submitted by solemnizing Officer/ Clerk Assigned.
1 minute
ROSARIO G. ZAMORA
HRMO II
and /or Civil Registry
Clerks
2. Wait while the EIC examines the document, whether it is submitted on time/delayed and the entries are properly filled-up.
3 minutes
ROSARIO G. ZAMORA
HRMO II
and /or Civil Registry
Clerks
3. Client is advised to wait while the EIC registers the document. Two copies of the registered documents are retained as file copy of the Office and other for PSA, Manila
5 minutes/
ROSARIO G. ZAMORA
HRMO II
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry
Clerks
4. MCR signs the registered civil registry documents and release to client.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar

REGISTRATION OF DEATH CERTIFICATE SERVICE

SERVICE DESCRIPTION

It shall be the responsibility of the nearest relative or spouse who has knowledge of the death to report the same within forty-eight (48) hours if the deceased died without medical attendance.

The health officer shall examine and sign the death certificate and direct the registration of the death certificate to the Office of the City/Municipal Civil Registrar within the reglamentary period of thirty (30) days.

REQUIREMENTS
  1. Death Certificate
  2. Barangay Certificate (for death occurring outside hospitals or clinics or with physician)
  3. Transfer of Cadaver
  4. Exhumation Permit
FEES
  • Burial Permit – P 50.00
  • Transfer of Cadaver – P 50.00
  • Exhumation Permit – P 50.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Secure Death Certificate from MCR Office, present Barangay Certification from the Punong Barangay where the deceased died. If the person died in the hospitals/clinics, no certification needed.
5 minutes
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry
Clerks
2. Go to MHO for processing of Death Certificate, MHO personnel prepares the Death Certificate per data supplemented by the Informant

  • Informant signs the documents
  • Signature of Municipal Health Officer
  • Signature of Embalmer.

If the deceased died in the hospital/clinics, the employee prepares the document and let the attending physician sign the document and forwards the same to MHO for signature of Municipal Health Officer.

 
MHO Clerk
Municipal Health Officer
3. Client is advised to go to the Municipal Treasurer’s Office for payment of Burial Permit
 
Municipal Treasurer’s Officer
4. The client returns to MCR for submission of document. EIC reviews the document.
5 minutes
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry
Clerks
5. The MCR signs the registered Death Certificate. EIC retains the OCRG copy to be forwarded to the PSA, another copy for Office file and release the original and duplicate copies to the informant.
5 minutes

5 minutes

JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry
Clerks

ISSUANCE OF CERTIFIED COPY OF BIRTH, MARRIAGE & DEATH CERTIFICATE SERVICE

SERVICE DESCRIPTION

Civil Registry documents such as birth, marriage and death certificates may be availed of by securing a certified transcript or photocopy from the office.

FEES
  • Per photocopy – P 50.00
  • Additional photocopy – P 20.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Clients request Civil Registry documents for photocopy.
10 minutes
Civil Registry Clerks
2. Clients waits; search of requested Civil Registry documents is verified as to availability of records.
(If record is not available in the database of computer, the record will be searched manually at the archive)
Case to case basis
Civil Registry Clerks
3. If record is available, EIC issues order of payment and instruct the client to pay at the Municipal Treasurer’s Office (MTO) the required fees.
 
Municipal Treasurer’s Office
4. EIC prepares the certified copy of requested Civil Registry documents and checks /reviews the correctness of the entries.
5 minutes
Civil Registry Clerks
5. MCR signs the documents Clients claims the requested Civil Registry documents
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar

REQUEST FOR SECURITY PAPER (SECPA) COPY AND CENOMAR SERVICES

SERVICE DESCRIPTION

Civil Registry documents such as birth, marriage and death certificates may be availed of by securing a Security Paper copy and Certificate of No Marriage (CENOMAR). A Security Paper is a marked short size (8×111/2) paper that is being printed only by the Bangko Sentral ng Pilipinas for official use of the Philippine Statistics Authority (PSA) in photocopying or printing registry documents. Foreign embassies, passport, GSIS, SSS, PAG-IBIG and schools required the submission of Security Paper copy and CENOMAR. Binalbagan Municipal Civil Registry Office is authorized to issue SECPA Copy and CENOMAR per Memorandum of Agreement executed by the Local Government of Binalbagan and the PSA on July 18, 2008, thru BREQS program.

FEES
  • SECPA Copy – P 200.00 (NSO – P 140.00, MTO – P 60.00)
  • CENOMAR – P 255.00 (NSO – P 195.00, MTO – P 60.00)
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Fill up slip and submit to EIC.
5 minutes
ELIZABETH M. PERATER
Clerk
2. EIC verified the submitted slip and issues order of payment and instructs the client to pay at the Municipal Treasurer’s Office (MTO) the required fees.
 
Municipal Treasurer’s
Office
3. EIC prepares the verification forms thru BREQS Program and ready to submit to PSA Bacolod.
5 minutes
MARY LIEZL T. PALMAIRA
DEMO I
4. EIC advise the client to wait the SECPA papers /CENOMAR for 1-2 weeks processing time.
2 weeks
ELIZABETH M. PERATER
Clerk
5. After 2 weeks the EIC released the requested SECPA Copy/CENOMAR to clients.
5 minutes
Civil Registry Clerks

DELAYED REGISTRATION OF CIVIL REGISTRY RECORDS SERVICE

SERVICE DESCRIPTION

Delayed Registration of Birth, Marriage and Death Certificate and court decrees– like ordinary registration made at the time of the event shall be filed at the Office of the Municipal Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register.

REQUIREMENTS
  1. NSO Negative Result
  2. Affidavit of Delayed Registration
  3. Affidavit of two (2) disinterested persons
  4. Baptismal Certificate/School Records/Voter’s Certification
  5. Certified photocopy of Marriage /Death Certificate
FEES
  • Late Registration Fee – P 50.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Present document for delayed registration, EIC verifies from the archive whether the record for late registration is available.
5 minutes
ROSARIO G. ZAMORA
HRMO II
and /or Civil Registry Clerks
2. Client is instructed to submit the supporting documents and waits while EIC examines the document.
5 minutes
ROSARIO G. ZAMORA
HRMO II
and /or Civil Registry Clerks
3. EIC records the document in the record book then advises the client to come back after the 10-day reglamentary publication period.
2 minutes
ROSARIO G. ZAMORA
HRMO II
4. Client is advised to pay the required fee.
 
Municipal Treasurer’s Office
5. Client is advised to see the MCR for interview and let the latter administer their oath in the affidavit of delayed registration.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
6. Client claims his/her new registered document and the EIC releases the duly signed registered document.
2 minutes
ROSARIO G. ZAMORA
HRMO II
and /or Civil Registry Clerks

ENDORSEMENT OF REGISTRY RECORDS SERVICE

SERVICE DESCRIPTION

As a Rule, all Civil Registrars shall submit civil registry documents to the Office of the Civil Registrar-General (OCRG) thru their respective PSA Provincial Offices .There are instances when the PSA cannot issue copy/copies to the interested party because their Office have no available record in its archive, or the current document is still with the PSA Provincial Office being processed. To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or endorse the needed document on a piecemeal basis to the PSA.

REQUIREMENTS
  1. PSA Negative Result Certification
FEES
  • Endorsement Fee P 50.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Approach EIC and request for an endorsement of his record to PSA. Present the PSA negative certification (issued not later than 6 months) .
5 minutes
ELIZABETH M. PERATER
Clerk
and /or Civil Registry Clerks
2. EIC verifies from the archive whether the record for endorsement is available. Search is made in the data base, and in the archive. Client is advised to pay at the MTO the required endorsement fee.
5 minutes
MARY LIEZL T. PALMAIRA
DEMO I
SHEILA MAE D. COSAS
Contractual-Clerk
3. EIC records the request. EIC makes a literal transcription of the document to be endorsed to PSA together with an endorsement letter then instructs the client to bring the same to the MCR for her signature.
10 minutes
MARY LIEZL T. PALMAIRA
DEMO I
SHEILA MAE D. COSAS
Contractual-Clerk
4. MCR reviews then signs the document and advise the client to wait 3 weeks to 1 month for approval of the endorsement document.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar

APPLICATION AND ISSUANCE OF MARRIAGE LICENSE SERVICE

SERVICE DESCRIPTION

Where a marriage license is required , each of the contracting parties shall file separate sworn application for such license with the proper local civil registrar of the place where either or both of the contracting parties reside. The local civil registrar concerned shall enter all applications for marriage license filed with in a registry book strictly in the order in which the same are received. When the license is issued the same shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contracting parties have not made use of it.

REQUIREMENTS
  1. Updated market Block rental fees
  2. Xerox Copy of Mayor’s permit, Business License and Community tax
APPLICATION FEES
  • Both Parties are Filipino – P 150.00
  • Ratification Fee – P 50.00
  • Foreign and Filipino – P 500.00
  • Counseling Fee – P 50.00
  • License Fee – P 50.00
  • Family Planning – P 50.00
  • Solemnization Fee – P 150.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Client present the required supporting documents. Clerk check the documents as to its veracity and completeness of the documents submitted.
5 minutes
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry Clerks
2. EIC types the application
Clients is advised to review and check the information on the prepared application by the EIC. Applicants and parents signs in the application and consent/advice.
10 minutes
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry Clerks
3. Client is advised to pay the required application fee.
 
Municipal Treasurer’s Office
4. Client is advised to bring the document to MCR.
MCR interviews the client and subscribes the application.
EIC advises the client to come back after ten (10) days posting period.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry Clerks
5. The Contract of lease will be notarized and will be released by the officer-in-charge to the client.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
JOSETTE B. VILLASIS
Registration Officer II
and /or Civil Registry Clerks

REQUEST FOR PETITION FOR CORRECTION OF CLERICAL ERROR (CCE) AND CHANGE OF FIRST NAME
(CFN) UNDER R.A. 9048 SERVICE

SERVICE DESCRIPTION

Republic Act No .9048 authorizes the City or Municipal Civil Registrar or the Consul General to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without a need of a judicial order.

An administrative remedy in nature , it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents. It is aimed at according to petitioners an expeditious and cheaper way of correcting errors found in his/her record (BIRTH/MARRIAGE).

REQUIREMENTS
  1. SECPA Copy of the correcting documents
  2. Baptismal Certificate/Marriage Contract/Marriage Contract of Parents
  3. School Records / Diploma / Official Transcript of Records
  4. Barangay / POLICE/NBI/Court Clearances
  5. GSIS, SSS or PAG-IBIG Personal Data Records
  6. Birth Certificate of Children
  7. Certificate of Employment /Affidavit of Unemployment
  8. Community Tax Certificate of Petitioner
  9. Voter’s Certification / Valid Identification Cards
FEES
  • Filing Fee for Correction of Clerical Error – P 1,000.00
  • Service Fee for Migrant CCE Petition – P 500.00
  • Filing Fee for Change of First Name – P 3,000.00
  • Service Fee for Migrant CFN Petition – P 500.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Petitioner presents his problem about his registry record to the EIC.
10 minutes
JINA B. DELPRADO
Municipal Civil Registrar
2. Petitioner is informed by the EIC or by the MCR of the remedy available for him – whether to file Petition for Change of First Name or Petition for Correction of Clerical Error. Clients is then advice to submit requirements for the said petition.
10 minutes
JINA B. DELPRADO
Municipal Civil Registrar
3. Petitioner submits all the listed supporting documents to the EIC.
EIC or MCR examines if the documents are authentic, complete and duly certified. Once supporting documents are completed, the petitioner is advised to pay the appropriate filing fee at the MTO
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
4. Petitioner submits the official receipt to the EIC. Petitioner is advised to wait while his petition is being prepared by the EIC. The EIC prepares the petition then ask Petitioner to sign his petition.
15 minutes
JINA B. DELPRADO
Municipal Civil Registrar
5. The MCR sign after reviewing the petition, administer the oath of the petitioner. The petition after the approval of MCR is submitted to PSA Manila for affirmation.
Client is advice to call back or follow-up his/her petition after two (2) months.
10 minutes
JINA B. DELPRADO
Municipal Civil Registrar

REGISTRATION OF COURT ORDERS/DECREES AND REQUEST OF ANNOTATED RECORDS SERVICE
A. ANNULMENT OF MARRIAGE & ADOPTION SERVICE

SERVICE DESCRIPTION

Like other civil registry documents, court decrees concerning the status of a person shall be registered in the civil registrar’s office where the court is functioning, within ten (10) days after the decree/ order has become final.

The following are registrable court decrees: Decree of Legal Separation, Declaration of Nullity of Marriage, Court Decisions or order to correct or change entries in any certificate of births, marriage or death, Declaration of Presumptive Death, Peratriation or voluntary renunciation of citizenship, court decision recognizing or acknowledging of natural children or impugning or denying such recognition or acknowledgment, judicial determination of maternity affiliation and aliases.

REQUIREMENTS
  1. Original/certified Xerox copy of the court order
  2. Certificate of finality
  3. Certificate of court registration issued by the concerned Municipal/City Civil Registrar where the CO was issued
FEES
  • Annulment – P 500.00
  • Adoption – P 300.00
  • CTC of CO – P 50.00
  • Endorsement – P 50.00
    CTC of Annotated Record
  • Local/Abroad – P 50.00
AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Present the required documents to EIC. EIC examines the presented documents for registration and annotation. Client is advised to pay the required fees at the MTO.
10 minutes
ODESSA L. CAÑAS
Utility Worker I
2. Client is advised to wait while EIC enters the legal instrument to Registry Book and annotates the same to the affected record.
15 minutes
ODESSA L. CAÑAS
Utility Worker I
Or
ELIZABETH M. PERATER
Clerk
3. EIC prepares the annotated civil registry record to be mailed to PSA Manila for release of SECPA Copy with annotation /remarks.
15 minutes
ODESSA L. CAÑAS
Utility Worker I
4. EIC prepares certificate of court registration, annotated Civil Registry record and certified Xerox copy of CO and endorsement letter to PSA, Manila.
10 minutes
ODESSA L. CAÑAS
Utility Worker I
Or
ELIZABETH M. PERATER
Clerk
5. The Municipal Civil Registrar reviews and signs the documents.
5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
6. EIC release the document to the client and endorsement letter to PSA, Manila for SECPA Copy.
5 minutes
ODESSA L. CAÑAS
Utility Worker I

REGISTRATION OF COURT ORDERS/DECREES AND REQUEST OF ANNOTATED RECORDS SERVICE
B. LEGITIMATION OF NATURAL CHILD AND LEGAL INSTRUMENT SERVICE

SERVICE DESCRIPTION

As a general rule, all legal instruments shall be registered in the civil registry of the place where they were executed EXCEPT the following: Affidavit of Reappearance– Where the parties to the subsequent marriage are residing; marriage settlement—where the marriage was recorded, Admission of Paternity and Acknowledgment; Legitimation; Voluntary Emancipation of Minor; Parental Authorization or Ratification of Artificial Insemination- where the birth of the child was recorded. Not falling under the aforementioned exceptions are the following registrable instruments: Acknowledgment, Acquisition of citizenship, Certificate of legal capacity of contract marriage, option to elect Philippine citizenship, partition and distribution of properties of spouses and delivery of the children’s legitimacy and waiver of rights interests of absolute community. All legal instrument executed abroad shall be registered in the City Civil Registrar of Manila.

REQUIREMENTS
  1. LEGAL INSTRUMENT
  2. LEGITIMATION OF NATURAL CHILD
  3. Marriage Contract of Parents/Birth Certificate of the child
  4. Joint Affidavit of Legitimation of the parents/Affidavit of Acknowledgement of paternity
  5. Legitimation Fee
FEES
LEGAL INSTRUMENT:

Registration Fee P 50.00
LEGITIMATION OF THE NATURAL CHILD:

Legitimation Fee 50.00

AVAILING THE SERVICE
PROCEDURE
IT WILL TAKE YOU
PLEASE APPROACH
1. Present the required documents to EIC. EIC examines the presented documents for registration and annotation then Client is advised to pay the required fees at the MTO.
5 minutes
ODESSA L. CAÑAS
Utility Worker I
2. EIC records the request to logbook and enters the legal instrument to Registry Book and annotates the same to the affected record. EIC prepares the transcription and annotated civil registry record to be mailed to PSA Manila for release of SECPA .
20 minutes
ODESSA L. CAÑAS
Utility Worker I
3. MCR reviews then signs the documents

EIC releases the documents to the client.

5 minutes
JINA B. DELPRADO
Municipal Civil Registrar
ODESSA L. CAÑAS
Utility Worker I